Jockey Club
North Port, FL
WEBSITE CURRENTLY UNDER RENOVATION
Town Hall Meeting Recap 4/8/24
The PDF of the PowerPoint presentation from the Town Hall meeting on April 8th is available for your review. We are pleased to note that the event was well-attended. Should you have any questions or feedback, we encourage you to contact us via email at your earliest convenience.
POOL COMMITTEE
•Many members would like the opportunity to go for a swim in the early evening hours after work or when the heat of the day is reduced.
•We are looking for members and renters holding valid ID to volunteer to supervise access to and activity in, the Jockey Club pool after hours, that is, from the time when the Jockey Club office closes until one half hour before sunset as is mandated by Sarasota County.
•Volunteers will be asked to give up a portion of their evenings on a daily rotational basis for the months of May to October inclusive. The more volunteers, the less frequency of rotation or task.
•If you wish to volunteer, sign the registry in the Office. More details can be found in the April edition of the Clarion. This edition can be found at the Word Document below.
•Based on numbers of volunteers and their commitment, a final decision regarding the Pool Committee shall be taken at the 09 May 22 BOD Mtg.
Dog Park Expansion Proposal
By
David Casarsa, Vice President
The City of North Port has contacted the Jockey Club regarding a proposal to expand the size of the Canine Club (Dog Park) that is currently located on Jockey Club leased land just off of Appomattox Drive. The proposed expansion will double the park in size as shown in the aerial image below.
The City has accepted an invitation to brief the membership of the Jockey Club on this proposal at the Board of Directors Meeting on 13 December 2020 at 7pm. I have asked that the City address the following aspects at this meeting:
a. The history behind the selection of the Jockey Club for the Canine Club;
b. Records of discussions between the Jockey Club and the City;
c. The terms of the agreement between the Jockey Club and the City;
d. The advantages/disadvantages of the proposal to include risk mitigation; and
e. Benefits of the expansion to the City and the Jockey Club.
This is your opportunity to listen to the presentation and provide feedback that will assist the Board in taking a decision to support or refuse this request. Those of you living on Fairbrook, Stardust and Mill Run will be particularly interested as this proposal has a direct impact upon your homes in terms of noise, increased traffic and parking. We are also looking for those members who have first-hand knowledge from the Jockey Club perspective of the original decision to construct the Canine Club. For information, we hold an in perpetuity lease on that land and have the same rights as a fee simple owner of the property and have sole discretion and control as to the activities conducted on or about it.
AMENDMENT TO
GOVERNING DOCUMENTS – LEASING
APPROVED
By
David Casarsa, Vice President
At the Special Members Meeting on 24 June 2021, a quorum (125 owners) of the membership voted in person or by proxy to amend our Declarations of Covenants and Restrictions, Article X, Section 2 that restricting buyers of homes within the Jockey Club from renting their home for a period of one year. The count was 102 for; 23 against and one proxy spoiled. The exact wording of the amendment is outlined below. The underlined portion represents the amended text. As follows (underlined portion is the change in text):
“Article X, Section 2. Leasing. Only entire lots may be leased. No Lot shall be leased for a term less than one year. No Lot shall be leased without the Owner thereof first procuring the written consent of the Board of Directors. No Owner may lease his or her Lot for a period of one (1) year after taking title to a Lot. After the expiration of this one-year, Owners may lease their Units in accordance with provisions contained elsewhere herein. The one-year waiting period shall not apply in situations where title to a Lot passes through inheritance or Association takes title to a Unit through judicial foreclosure or deed in lieu of foreclosure. This provision shall not apply to Owners of Lots prior to the effective date of this provision. The application for approval of the Board of Directors shall be on such forms as may be promulgated by the Association, with such information as the Board of Directors may require. The Association may require a prospective Tenant and each proposed occupant to submit to a background check. The submission of an application to the Board of Directors shall constitute a warranty and representation by the Owner that the proposed transaction is bona fide in all respects. Any Lease of a Lot shall be subject to the following:
This does not apply to current home owners who are grandfathered with respect to this regulation. This action was taken in order to deter persons or companies from purchasing homes within the Jockey Club for the purpose of renting them out for profit.
The approved amendment has been sent to our attorney for registry with Sarasota County. Upon registry, the regulation will be in force. You will be advised though a letter to each homeowner, the Clarion, the website and on the notice boards in the Jockey Club Clubhouse as to when this occurs. Thanks to all of you who voted to make the Jockey Club a better place to live.
UPDATE: This amended was recorded with Sarasota County on 20 July 2021 under Instrument Number 2021134584. The regulation is in force as of that date.
26 July 21
01 June 2021
A VOTE ON AN AMENDMENT TO THE DECLARATION OF COVENANTS AND RESTRICTIONS
THE JOCKEY CLUB OF NORTH PORT POA INC
Dear Member,
Our amended and restated Governing Documents have been in force since May of 2018. They have provided us with clear and enforceable standards which have improved the look and conditions within the Jockey Club. However in the last two years, a shortfall in our Declarations of Covenants and Restrictions, those regulations that affect you, the member, has been identified.
A number of you have expressed concern about the large number of rental companies and individuals that have been purchasing homes for the sole purpose of gaining rental income. The concern expressed is that there are too many properties being purchased by rental companies and that eventually the Jockey Club may become an HOA dominated by rentals. The purpose behind the creation of the Jockey Club was to promote the common benefit and enjoyment of the owners within the Jockey Club, not to become an Association based upon a large number of rental properties.
We wish to address this issue by making an amendment to Article X, Section 2 – Leasing of our Declarations of Covenants and Restrictions. That amendment is worded clearly on the enclosed proxy but is summarized here. In short, anyone who purchases a home within the Jockey Club after this regulation is implemented cannot rent their home for a period of one year after taking title to a Lot. This will not apply to inheritances. We must emphasize that those currently owning or who purchase their homes before the implementation of this regulation will be grandfathered or exempt.
If you are not going to attend the meeting, review and complete the enclosed proxy, seal it in the envelope provided and hand deliver or mail it to the Jockey Club. The result will be announced at a Special Membership Meeting held at the Jockey Club Clubhouse, at 7pm, Thursday, 24 June 2021. For your vote to count, proxies returned by mail or hand delivered must be received before 7pm on 24 June 2021 at the Jockey Club Clubhouse. The Board of Directors encourages you to vote to approve the amendment. The proposed amendment (underlined) to Article X, Section 2 follows:
Section 2. Leasing. Only entire lots may be leased. No Lot shall be leased for a term less than one year. No Lot shall be leased without the Owner thereof first procuring the written consent of the Board of Directors. No Owner may lease his or her Lot for a period of one (1) year after taking title to a Lot. After the expiration of this one-year, Owners may lease their Units in accordance with provisions contained elsewhere herein. The one-year waiting period shall not apply in situations where title to a Lot passes through inheritance or Association takes title to a Unit through judicial foreclosure or deed in lieu of foreclosure. This provision shall not apply to Owners of Lots prior to the effective date of this provision. The application for approval of the Board of Directors shall be on such forms as may be promulgated by the Association, with such information as the Board of Directors may require. The Association may require a prospective Tenant and each proposed occupant to submit to a background check. The submission of an application to the Board of Directors shall constitute a warranty and representation by the Owner that the proposed transaction is bona fide in all respects. Any Lease of a Lot shall be subject to the following:
There is no change to sub paragraphs a-e (inclusive) to this section.
A letter has been sent to each homeowner outlining the proposal and including a proxy with instructions as to how to complete it.
If you have not received your proxy or have difficulty in getting your completed proxy to the Jockey Club, call the office and we will arrange to have your proxy (sealed in the envelope) picked up. Should you have any questions, contact the Jockey Club office at (941) 426-3800.
Jockey Club Election Result - 2021
•As of 03 February 2021, 36 days before the election date of 11 March 2020 (the Annual General Meeting), three (3) candidates had registered with the Jockey Club. There are four (4) positions on the Board available for election/re-election.
•In accordance with FS 720.306, as the number of candidates is less than the number of positions available there will not be an election in 2021.
•The following candidates have been acclaimed to the Board of Directors:
•Nilsa Cintron – 3 yrs
•Patricia Richardson – 3yrs
•William Seaver – 3 yrs
•Congratulations to those acclaimed. There will be a call for nominations from the floor at the Annual General Meeting to fill the remaining position on the Board for a one year term. This is the sixth year in a row that there has been no election.
JOCKEY CLUB LEASING POLICY
By
David Casarsa, Vice President
The Jockey Club Governing Documents have been recorded with the State of Florida and have been in force since 18 May 2018. Copies of our Governing Documents, those being, the Articles of Incorporation, Bylaws and Declarations of Covenants and Restrictions can be found on our website: https://www.jockeyclubnorthport.com/DOCUMENTS. There are about 168 leased homes within the Jockey Club. Of that number approximately 40% have registered their tenants with the Jockey Club and have provided copies of their lease. Our Declarations, Article X identifies forms of Ownership and a leasing policy. The leasing policy requires Owners who lease their properties to complete a Landlord - Tenant Information Form provide a copy of the lease, conduct a tenant criminal background check and provide all of this information to the Jockey Club Board of Directors for approval prior to the tenant(s) occupying the home. There are about 168 leased homes within the Jockey Club and approximately 60% of those homeowners have not complied with our Governing Documents. This year, the Jockey Club will focus upon getting the required information from Owners (landlords) regarding their leases and tenants.
Those Owners who have not registered their tenants with the Jockey Club will be sent a letter are asking them to complete a Landlord-Tenant Information Form, conduct a criminal background check, provide a copy of their lease agreement and send that information to the Jockey Club by regular mail, fax, or email. Those Owners who have currently registered their tenants with the Jockey Club will not receive a letter.
Owners shall be responsible for the cost of criminal background checks for alI tenants eighteen years of age or older. Criminal background checks that Owners currently have on record, prior to the date of the letter, will be accepted. However, all new and future criminal background checks shall only be conducted by ERA Real Estate in Port Charlotte. ERA conducts thorough and quality work to a common standard and knows the regulations and requirements of the Jockey Club. Further details on ERA Real Estate will be provided in the letter to those Owners affected.
There is one exception. Any tenant who has remained in continuous, uninterrupted occupation of a property since May 18, 2018 shall not be subject to this policy. The Owner of any Lot who believes that their tenant qualifies for this exemption shall provide the Jockey Club a copy of the lease then in effect as of May 18, 2018 and their tenants must register at the Jockey Club Office and provide proof of residence ie. Driver’s licence, utility bill etc. The failure of the Owner to provide the required information regarding the qualification of the Owner’s tenant for the above-stated exemption creates a rebuttable presumption the tenant does not qualify for the exemption.
Should an Owner not provide the information requested in the letter, the Jockey Club Board of Directors has the authority to levy a fine against the Owner’s property and/or evict the Owner’s tenant at the Owner’s expense. It is hoped that Owners will comply with the request so as to avoid any needless conflict or confrontation.
This article was prepared to advise the membership at large of our intentions regarding leasing; to provide advance information to current Owners of the policy and the letter that will follow; and, to advise those considering to lease their homes of the procedures they must follow. The Jockey Club is striving to make our Community a better place to live and work. The participation and co-operation of all concerned in supporting the enforcement of our regulations is greatly appreciated.
24 Jan 21
JOCKEY CLUB ANNUAL GENERAL MEETING AND ELECTIONS
On Thursday, 11 March 2021, 7:00 P.M, at the Jockey Club Clubhouse, 3050 Pan American Blvd.,
North Port, Florida, there will be an Annual Member’s Meeting and election of Directors. This First Notice is to advise you of the procedures for becoming a candidate for election to the Board of Directors. There are currently three (3) seats available on the Board for election/re-election. Landlords/owners living outside the Jockey Club have been sent their own copy of this notice.
If you are a member and are delinquent in your dues, you will not be allowed to vote.
ELECTION OF DIRECTORS:
See the COMMITTEES/ELECTIONS page for the forms for Intent for Candidacy and Candidate Information. As a member of the Jockey Club, you may wish to serve on the Board of Directors. To do so, you must submit your candidacy by completing the form(s) and returning it to the Jockey Club as follows:
1. By not later than 03 February 2021, mail or hand deliver to the Jockey Club office at 3050 Pan American Blvd., North Port, Florida 34287, the enclosed written notice indicating your desire to be a candidate for the Board. There is no need to obtain a "second" for your candidacy.
2. You may also, at your option, submit an information sheet (enclosed) about yourself to the Clubhouse office not later than 03 February 2021. You will be responsible for the accuracy of all statements. All your information shall be limited to the one, formatted, side; no attachments.
3. No nominations for candidates shall be accepted after 03 February 2021.
A second notice will be mailed or delivered to you with an agenda for the meeting. Should an election be necessary, ballots, envelopes and candidate information sheets shall be included. At this time, there will not be a call for nominations from the floor at the Annual Meeting.
If you will not be able to attend the Annual General Meeting, please complete a PROXY to enable us to establish a quorum to hold the meeting. PROXY forms were included in the mailing package to each owner. In addition, they are available on the COMMITTEES/ELECTIONS page or at the Jockey Club Office.
2020 in Review
By
David Casarsa, Vice President
This past year has brought numerous challenges to the Jockey Club, most of which the result of the restrictions imposed by COVID 19. The pandemic forced a closure of the Jockey Club for almost three months reopening in July under stringent cleanliness guidelines. I wish to thank those members who used the Jockey Club facilities and followed the regulations in order to keep the Clubhouse operational. To my knowledge, there were no COVID 19 cases attributable to the Jockey Club.
Aside from the pandemic, hardscapes were the big issue in 2020. A number of articles and a Special Board Meeting with a large number of members in attendance discussed the issue and presented a solution wherein one of our members, Ted Springer, agreed to put in hardscapes at a special low rate for Jockey Club members. The pandemic and the rainy season has slowed his work progress, however those members who are on his list can be rest assured that no action will be taken against them by the Board while waiting their turn for a hardscape. This is one example of an issue of potential controversy that was resolved by the Board, in particular, our President, Bill Seaver.
Financially we are well off. From a collections perspective, the number of delinquent accounts is down to less than three percent. Many of those in arrears have come to the realization that paying their annual assessments on time, costs them much less than having to deal with the Collections process. We have been successful in negotiating all foreclosures to our favour bringing in monies that have been overdue for a couple of years.
Our Environmental Control Committee (ECC) has taken great steps forward in enforcing our regulations and improving the look of the properties in the Jockey Club. The compliance rate with recorded violations is well over 90%. Internally, our Secretary, Lisa Poland developed a system to record, produce and share data to speed up the processes within the ECC. In conjunction with the ECC, we have a functioning Fining Committee to assist in the imposition of fines against homeowners who refuse to comply with our regulations. We had our first legal challenge by an owner regarding an imposed fine which resulted in a victory for the Jockey Club.
The previous paragraphs are indicative of support by the membership for the Jockey Club and its regulations. The improvements in the look of homes and the reduction in delinquent accounts are due to what I see as a growing pride and respect for our community. I wish to thank the membership for their co-operation and perseverance this past year. Let us hope that 2021 will bring us more success. Happy New Year.
JOCKEY CLUB ANNUAL GENERAL MEETING
By David Casarsa, Vice President
Our Annual General Meeting (AGM) took place on 12 March 2020 at the Clubhouse. A quorum in person or by proxy was not present and, as a result, the AGM was cancelled until next year. Attendance at this meeting has been traditionally low, but at an all-time low on this particular date. Perhaps the threat of the COVID-19 virus played a role in reducing attendance. We shall see next year.
The Board of Directors Organizational Meeting was called immediately upon the adjournment of the AGM. The Board welcomed two acclaimed directors Reana Lapointe and Lisa Poland to its ranks and appointed Jack Lapointe to fill the remaining Board position. The election of officers resulted in:
President – William Seaver
Vice President – David Casarsa
Secretary – Janet Armstrong
Treasurer – Jason Neff
Assistant Secretary – Rena Lapointe
Assistant Treasurer – Jack Lapointe
At Large/ECC – Nicole Everett
At Large/Maintenance – Robert W. Iiams
At Large/Recreation – Lisa Poland
My thanks to my colleagues on the Board for their hard work this past year and my thanks as well to those members who attended who supported the Jockey Club this past year, giving of their time and effort to make the Jockey Club a better place.
JOCKEY CLUB SUSPENSION OF ACTIVITES
By
David Casarsa, Vice President
Due to the COVID-19 Virus the Clubhouse and Pool are closed until further notice. All planned activities are now cancelled which includes all bookings for the use of the Great Room and Library. The Clubhouse is closed until further notice but the Office can be reached by phone (941-426-3800) or email (jockeyclubnorthport@gmail.com) between the hours of 9am to 5pm Monday to Friday if you have any questions or concerns. In accordance with our Articles of Incorporation, Article III, Section 3, Board of Directors monthly meetings have been cancelled until the State of Emergency has been lifted by Government authorities. If required the Board will hold duly noticed Emergency Meetings to deal with any situation that affects the Jockey Club and specifically the Clubhouse and Common Properties.
COLLECTIONS OF 2020 OVERDUE ACCOUNTS SUSPENDED
The Board has agreed to temporarily suspend collection of overdue accounts for those who have not paid their Assessments for this year (2020) only to include interest on overdue accounts. Collection of overdue individual accounts will continue once state government officials declare the crisis over. This action allows members to focus their expenditures on essential needs for themselves and their families. Letters have been sent to those who are currently in arrears on their 2020 Assessments advising them of this fact and offering an online payment method to simplify payment procedures. This online payment method is also included on our website jockeyclubnorthport.com. Please note that the suspension of interest payments only applies to 2020 Assessments. There is no change to those members having overdue accounts prior to 2020. For those accounts with our attorney, there is also no change as the collection of those accounts shall continue unabated.
In these uncertain times, the Board hopes you stay safe, stay healthy and follow the direction of Government authorities. If you live next to older members of our Community or those who have health issues, please look in on them from time to time. They will appreciate your concern. Working together, we will be able to weather this storm more easily and more quickly and get back to a normal life.
TOWN HALL WITH NP DEPUTY MAYOR - RESULT
By David Casarsa, Vice President
On Wednesday, 12 June 2019 at 7pm, the City of North Port Deputy Mayor, Debbie McDowell, spoke to the membership at the invitation by the Board of Directors. Ms McDowell addressed her role as a City Commissioner, the challenges currently faced by the City and the two issues of particular interest to the Jockey Club.
The first was the private ownership of Woods Lane. She provided reassurance that the City had full control of the right of way (Woods Lane) and that any attempt by the landowner to interfere with that right of way would be immediately addressed by the City. In short, Woods Lane could not be closed.
The second issue pertained to the second or emergency exit from the “island” currently accessible only via Woods Lane. Ms McDowell spoke of the City’s plan to keep the wildlife corridor between Little Salt Spring and Myakkahatchee Creek, the ongoing negotiations with landowners to acquire properties in that area and that the City did not have plans to develop the area further. She stated that any proposal for an emergency exit would be a Jockey Club problem and would be the responsibility of the Jockey Club to coordinate and fund such a project within constraints/restraints imposed by the City.
Unfortunately, attendance at her presentation was sparce, only 11 members (including Board members) were in attendance. This lack of attendance indicates that there is little or no concern amongst those 192 homes on the “island” regarding either Woods Lane or an emergency exit. By its lack of interest, the membership has demonstrated that neither issue is worth pursuing. Consequently, unless there is a dramatic change in the situation and popular support, the Board will no longer pursue these issues with the City.
HARDSCAPES – A SOLUTION
By
David Casarsa, Vice President
On 10 January 2020, the Jockey Club Board held a meeting to discuss the issue of hardscapes and offer a proposed solution. This was done in response to a number of member queries as to why they were being forced to construct additional parking areas on the garage side of their homes to accommodate their vehicles and trailers. A copy of the presentation can be found at the bottom of this article.
The issue of vehicle parking has always been a problem in the Jockey Club. Our homes were built in the late 70’s and were designed for 1-2 vehicles in mind. A number of our homeowners own numerous vehicles as well as RVs and trailers. During the rainy season, parking off of driveways has led to excessive vehicle rutting, the potential for vehicle/trailer damage and has resulted in an unsightly appearance within our community. This has also led to vehicles being parked in various locations on an owner’s property in order to escape the mud, but has in fact contributed to the spread of more rutting and drainage problems.
In March of 2018, the Membership approved our new Governing Documents which included specific provisions regarding numbers of vehicles, trailers etc and where they were allowed to park on an owner’s lot. The regulations included the requirement for vehicles parked adjacent to driveways on the garage side of the home to be parked on a hardscape. Hardscapes are defined in our Declarations of Covenants and Restrictions as “any hard surface not part of the building structure and include driveways, sidewalks, patios, porches, lanais, pool deck, paver decks, retaining walls, fences, concrete or brick/stone edging and other hard surfaces whether structural or part of the landscape.” For some owners, this entails the need for a proper hard standing to support their vehicles and trailers and at a cost some stated was prohibitive.
Our Environmental Control Committee approached several contractors and suppliers in an attempt to find a low cost option that would meet our needs. We found that option in Mr Ted Springer who has offered to construct an 8ft x 25ft x 4in pad with limestone and a weed mat for $400.00. The price includes his labor and the excavation and removal of spoil. He has an 8 x 20ft option for $360.00 and is open to negotiate other dimensions to suit the needs of the homeowner. Mr Springer can be reached at 941-565-0898.
The Jockey Club will commence enforcement of the hardscape requirement as of 01 April 2020. If you make excessive use of the area adjacent to your driveway and your garage, it will be necessary to put in a hardscape. Mr Springer’s offer is one that you cannot pass up. In the interests of protecting your investment, enhancing your property values, maintaining the aesthetics of our Community and to avoid running afoul of our Governing Documents, take this opportunity to construct a hardscape. We will all be the better for it.
.
TOWN HALL WITH NP DEPUTY MAYOR
By David Casarsa, Vice President
On Wednesday, 12 June 2019 at 7pm, the Jockey Club is hosting a Town Hall with Deputy Mayor Debbie McDowell at the Clubhouse. Ms McDowell will address issues specific to the Jockey Club as well as any general questions regarding City operations. Many of you are aware that there are two issues of particular interest to the Jockey Club. The first is the private ownership of Woods Lane and the action the City has taken and intends to take to guarantee the use of Woods Lane. The second issue pertains to the second or emergency exit from the “island” currently accessible only via Woods Lane. You will have the opportunity to hear, first hand, how the City is dealing with these problems and ask pertinent questions.
There will be refreshments and finger foods served starting at 6:30pm. The Town Hall is open only to members of the Jockey Club or tenants holding valid Jockey Club IDs. Come out early, have a snack, meet with your fellow Jockey Club members and have your say. Mark this date on your calendars.
The position of the Jockey Club regarding an emergency exit from the "Island" was presented to members of the City DPW on 29 January 2019. It has also been discussed with the Deputy Mayor, one City Commissioner and with Little Salt Spring. It is attached for information.
JOCKEY CLUB ANNUAL GENERAL MEETING
By David Casarsa, Vice President
Our Annual General Meeting took place on 14 March 2019 at the Clubhouse. There were 41 members in attendance plus 121 proxies, thus a quorum was present at the meeting. Attendance was up slightly from last year, but at seven percent of the total membership, was abysmally low for such a significant meeting. Even the lure of free food prior to the meeting did not significantly impact attendance. Copies of the presentations are available here.
The priorities for the Jockey Club in 2019 are the continued enforcement of our Covenants and Restrictions and the continued pursuit of delinquent accounts.
A call for nominations from the floor was conducted in order to fill two vacant Board positions. I am happy to report that Stephanie Eilar was elected for a three year term and Rena Lapointe was elected for a one year term. In the organizational meeting that followed the Annual Meeting, the election of officers resulted in:
President – Robert W. Iiams
Vice President – David Casarsa
Secretary – Barb Wolf
Treasurer – Melissa Campbell
Assistant Secretary – Rena Lapointe
Assistant Treasurer – Stephanie Eilar
At Large/ECC – William Seaver
At Large/ECC Asst – Paul Dyson
At Large – Jason Neff
Despite a lack of attendance, the Annual Meeting was a success as it provided a “state of the union” of the Jockey Club and, equally important, sought views of the membership on a number of key issues. The exchange of information was of benefit to all. My thanks to my colleagues on the Board for their hard work this past year and my thanks as well to those members who attended the meeting and shared their opinions.
ELECTIONS 2019
By David Casarsa, Vice President
The first notice of the election and request for candidates has been sent to he membership in December. You will have receives that notice plus the forms for Intent for Candidacy and the Candidate Information Sheet. Those seeking election must complete the Intent for Candidacy form. The Candidate Information Sheet is optional, but should be completed to inform the membership of one’s qualifications and experience. In 2019, there will be three Board positions up for election or re-election.
The Jockey Club Elections are currently scheduled to be held, in conjunction with the Annual Members Meeting, on 14 March 2019. Candidates must submit their Intent for Candidacy and their Candidate Information Sheet to the Clubhouse not later than 03 February 2019. Intents for Candidacy and Candidate Information Sheets can be found on our website jockeyclubnorthport.com/elections or obtained from the Jockey Club Office. Candidates will also have the opportunity to speak to the membership at a Meet the Candidates evening to be scheduled in February 2019. A specific date will be forthcoming in the February 2016 edition of the Clarion.
If you have administrative, financial or experience in construction/project management; have experience in leadership and management; and are willing to devote your time and effort into making the Jockey Club a community of choice within North Port, you have the skills and traits required to be a member of the Board of Directors. I encourage you to consider this opportunity, run for office and make your Jockey Club a Community of Choice within North Port.
27 December 2018
ENVIROMENTAL CONTROL AND FINES
By David Casarsa, Vice President
Our new regulations allow the Jockey Club Board to impose fines or suspensions against members who are not in compliance with our Governing Documents. Fines cannot be imposed against those who are in arrears in paying their annual assessments. Delinquent accounts are dealt with through the collections process about which I have written on numerous occasions. Our new documents have given the Board increased authority and we are in the process of taking action against those in violation. This is a lengthy process as the Board believes that the homeowner should be given the benefit of the doubt before dealing with the levying of a fine or suspension.
Before a fine can be levied, the offender must be sent two notices of the infraction(s) and given fourteen (14) days to correct the offence per notice. The Environmental Control Committee is responsible for the preparation of these notices. Note, two members of the ECC must agree on the infraction(s) before a written notice is sent to the homeowner. If the homeowner does not correct the violation(s) the ECC refers the matter to the Board of Directors.
The Board sends a third letter to the homeowner advising them of the date/time (giving fourteen days notice) of a Special Meeting to consider a fine or suspension for the ongoing violation(s). The homeowner is asked to appear to argue his position on the matter. Should the homeowner correct the violation(s) before the Special Meeting, the meeting is cancelled and no fine/suspension is considered. At the Special Meeting, the Board considers the circumstances of the violation(s) and can award a fine or suspension whether or not the owner chooses to attend the meeting. According to our new Governing Documents, the Board can levy fines of up to $250.00 and should the violation(s) not be corrected, impose daily increases of up to $250.00 reaching a maximum of $5000.00. Liens can be placed on an owner’s property once fines reach $1000.00 and the Jockey Club will be in a position to foreclose.
By Florida law and in accordance with our Governing Documents, before the Board of Directors can fine or suspend a member for violating our Bylaws, that fine or suspension must be reviewed by three Jockey Club members who are neither Board nor Committee members to confirm the fine or suspension. This is done through a meeting of the Fining Committee to review the facts surrounding the case, provide a second opportunity to hear the homeowner and to pronounce support for, or rejection of, the Board decision. Again, fourteen days notice is given to the homeowner regarding this meeting and he is asked to appear to argue his case. If confirmed, the fine or suspension is applied by the Board. If rejected the decision must be further reviewed by the Board. A letter is then sent to the homeowner advising him of the decision.
As can be seen the process of recording the violation to the award of a fine is quite lengthy, with every opportunity given to the homeowner to correct the violation(s). For those who see little or no progress on a home that does not comply with our regulations, this is one reason. The other reason is that no violation of the Jockey Club Governing Documents can be enforced without a robust Environmental Control Committee. If you are interested in seeing the Jockey Club regulations properly enforced and violators prosecuted within the scope of our Governing Documents, consider becoming a member of the Environmental Control Committee. The more members this committee has, the easier it will be to inspect, record and enforce our regulations. It is this Committee where the entire enforcement process starts and it needs your help. Volunteer.
COLLECTIONS UPDATE
By David Casarsa, Vice President
In Memoriam - Guenter Recknagel
As of the end of August 2018 there are some 48 accounts in arrears, a combination of 25 new and 23 existing accounts delinquent as a result of non-payment of the 2018 Annual Assessment. Two reminder notices have been sent to those accounts in arrears for 2018 and they are now with our law firm who will send a notice of intent to lien. Should owners ignore the intent to lien, we will direct our attorneys to place a lien on their property. The legal fees associated with placing a lien will add considerable costs what is owed to the Jockey Club. In addition, our new Governing Documents allow us to charge a $25.00 late fee. If you have not paid your 2018 Assessment, it is in your best interest to do so now. Payment plans can still be arranged by calling the Jockey Club office and setting up an appointment.
Of the 23 accounts delinquent before and on 2018, some accounts already have liens placed against their properties others will have liens placed this year. It is also our intention to pursue foreclosures against those accounts who have been in arrears for some time. Our foreclosure record thus far has been very good. Of the twelve accounts in foreclosure, six have been settled in our favour, one is in discussion for settlement and the remainder are proceeding through the courts. It may take some time, but we expect all foreclosures to be settled in favour of the Jockey Club. Of note, every account that has settled with us or is under discussion will cost the owner more than double the amount originally owed to the Jockey Club in assessments and interest due to the addition of legal fees.
48 accounts represents 7.8% of the Jockey Club membership. While this number can be seen as low, the total amount owed is almost $40,000.00. This puts additional strain on the Jockey Club finances and restricts the Board’s ability to act in the best interests of its’ members. Members who pay their assessments on time should be outraged at those who are delinquent. Should you know someone who has not paid their assessments, encourage them to do so. Again, anyone who thinks that they can avoid paying their assessments is wrong. Our Governing Documents are quite clear on this subject and, as can be seen, the law is on the side of the Jockey Club. If you are in arrears, please reconsider and make or arrange payment before your case is turned over to our attorneys.
16 September 2018
It is with the deepest regret that I announce the passing of my friend, fellow Board member and Treasurer of the Jockey Club, Guenter Recknagel. Guenter passed away on 23 April 2018 while in hospital.
Guenter was instrumental in turning the Jockey Club finances around bringing us from near bankruptcy to a strong financial situation in the three years he was our Treasurer. His strong financial knowledge coupled with his common sense, fairness and diplomatic approach to problem solving were instrumental to the success of the Jockey Club. His congenial manner in dealing with his Board colleagues, members and businesses and financial institutions earned him and the Jockey Club a great deal of respect. His knowledge and friendship will be sorely missed.
I would like to introduce our new Treasurer, Jason Neff. Jason has spent the past year as Assistant Treasurer and has agreed to step forward to fill Guenter's boots. Guenter will be a tough act to follow, but Jason is more than capable of taking up this challenge and effectively managing the finances of the Jockey Club.
David Casarsa, Vice President
RESULT OF VOTE ON 2018 GOVERNING DOCUMENTS
•137 BALLOTS RECEIVED – 22.4% OF MEMBERSHIP VOTED
•7 x BALLOTS DISQUALIFIED – NO/IMPROPER REGISTRATION
•130 VOTES ELIGIBLE
•VOTES IN FAVOUR – 105
•VOTES AGAINST – 25
•2018 AMENDED AND RESTATED GOVERNING DOCUMENTS APPROVED
•DATE OF REGISTRATION WITH COUNTY= EFFECTIVE DATE OF REGULATIONS
•CONFIRMATION OF REGISTRATION PROVIDED VIA CLARION, WEBSITE AND FACEBOOK PAGE
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TO THOSE OF YOU WHO VOTED (FOR OR AGAINST) THANK YOU FOR YOUR PARTICIPATION AND CONTRIBUTION
ELECTIONS 2018
By David Casarsa, Vice President
The first notice of the election and request for candidates has been sent to the membership on 19 December 2018. That notice will include the forms for Intent for Candidacy and the Candidate Information Sheet. Those seeking election must complete the Intent for Candidacy form. The Candidate Information Sheet is optional, but should be completed to inform the membership of one’s qualifications and experience. In 2018, there will be five Board positions up for election or re-election.
The Jockey Club Elections are currently scheduled to be held, in conjunction with the Annual Members Meeting, on 13 March 2018. Candidates must submit their Intent for Candidacy and their Candidate Information Sheet to the Clubhouse not later than 03 February 2018. Intents for Candidacy and Candidate Information Sheets can be found on our website jockeyclubnorthport.com/elections or obtained from the Jockey Club Office. Candidates will also have the opportunity to speak to the membership at a Meet the Candidates evening to be scheduled on 15 February 2018.
If you have administrative, financial or experience in construction/project management; have experience in leadership and management; or are willing to devote your time and effort into making the Jockey Club a community of choice within North Port, you have the skills and traits required to be a member of the Board of Directors.
For the past two years, elections have not been held due to an insufficient number of declared candidates. The Jockey Club is dependent upon its members to effectively and efficiently operate. I encourage you to consider this opportunity and run for office.
Updated 10 Jan 18
HOMEOWNERS REQUIRED TO CONTACT
THE JOCKEY CLUB
Could the following homeowners please contact the Jockey Club Office by phone at 941-426-3800 or email at jockeyclubnorthport@gmail.com:
Lola Armstrong-Hoffman
Peter and Barbara Barba
Bryan N. Black TTEE
Lorraine Budd
The family or trustee of the estate of George Cosmas (deceased)
Lyn Craig
Timothy M. Clingan
James Downing
Anthony Fluri
Patricia A Fowler TTEE
Suzanne Salvino Hart
Steven and Rebecca Hunter
Steven Kennymore
Kathy J. Lewis
Henry C. Mayo
Cynthia A. Nicholson
Jeffrey and Amanda Nelson
Mary Riesbeck
Pearl Shirley
David and Nicole Wills
Luis Chu Wong
If you know one of these individuals, please contact them and ask them to contact our office.
10 January 2018
2017 IN REVIEW
By David Casarsa, Vice President
I wish you all had a very Merry Christmas and will celebrate the New Year with renewed enthusiasm and vigour. 2018 is a promising year from the Jockey Club perspective, but our future endeavours have been built upon the successes of the past year. 2017 was a very busy year in the Jockey Club and I would like to highlight some noteworthy events.
Our financial situation remains strong. Our budgeting and financial policies continue to cut expenses, generating more monies for our reserves and infrastructure projects. The vast majority of you pay your annual assessments in a timely manner, with this being the most important aspect to our cash flow. We have an active and relentless collections programme in place that has been extremely successful in dealing with those owners who do not pay their assessments.
Changes to the infrastructure in and around the Jockey Club have been most significant this past year. Extensive repairs to the Great Room have made it great again. The parking lot has been repaved and a gate at the Clubhouse entrance from Appomattox will be in place. The pool is now heated by a combination of solar panels and heat pumps, maintaining the water temperature in the low 80’s F for those who enjoy a “winter” swim. Finally, plans are in place to replace the perimeter fence around the pool with a stylish and more secure fence. The Clubhouse is very well maintained, thanks to the unwavering and exemplary efforts of our President, Bill Iiams who has single-handedly conducted the vast majority of maintenance giving his time and effort and saving the Club thousands of dollars. Bill, the membership owes you a significant debt of gratitude.
Recreation activities last year increased in popularity culminating in Halloween, the Thanksgiving and Christmas Dinners. More new owners turned out to these events and, we were pleased to note the return of several owners who had previously stopped using the Club. With generated interest comes more volunteers and therefore increased activity. This is a positive trend that we wish to continue in the future.
Finally, I wish to touch on the way ahead. Our rewritten Bylaws are under legal review, with a vote by the membership expected in the Spring of 2018. The Club will place its priority on the ECC to better enforce our regulations. There is scope, given our financial situation, to do another major infrastructure project in 2018. Finally, elections are coming. If you have an interest in serving on the Board or simply being a volunteer on one of our committees, please put your name forward. The Jockey Club is as good as its members. Step forward with us into a promising future.
22 December 2017
Collections Update
By David Casarsa, Vice President
As of the end of May 2017 there are 50 accounts in arrears, with over new 30 accounts delinquent as a result of non-payment of the 2017 Annual Assessment. A second reminder notice has been sent to these 30+ accounts, with the next step being, a notice of intent to lien. Should owners ignore the intent to lien, we will be turning their files over to our attorneys in order to place a lien on their property. The legal fees associated with placing a lien will almost double what is owed to the Jockey Club. If you have not paid your 2017 Assessments, it is in your best interest to do so now. Payment plans can still be arranged by calling the Jockey Club office and setting up an appointment.
Regarding the remaining accounts, some already have liens placed against their properties others will have liens placed this year. It is also our intention to pursue foreclosures against those accounts who have been in arrears for some time. Our foreclosure record thus far has been good. Of the six accounts in foreclosure, two have been settled, two are in discussion for settlement and two are proceeding through the courts. It may take some time, but we expect all foreclosures to be settled in favour of the Jockey Club. Of note every account that has settled with us or is under discussion will cost the owner more than double the amount originally owed to the Jockey Club in assessments and interest due to the addition of legal fees.
Again, anyone who thinks that they can avoid paying their assessments is wrong. Our Bylaws are quite clear on this subject and, as can be seen, the law is on the side of the Jockey Club. If you are in arrears, please reconsider and make or arrange payment before your case is turned over to our attorneys.